MCJC Constitution and Bylaws
We, the students of the Montgomery County Junior Council, in order to improve interschool relations and cooperation, to promote friendly relations among students of the schools, to increase the effectiveness of the individual student council, to initiate and to promote improvements and activities for the general good of the students of the schools, and to voice a collective opinion of middle school students of Montgomery County to schools, the Board of Education, County Council, and community, do ordain and establish this constitution for Montgomery County Junior Council.
ARTICLE I - Name
The name of this organization shall be the Montgomery County Junior Council (MCJC), a region of the Maryland Association of Student Councils (MASC).
ARTICLE II - Sponsorship
The Montgomery County Junior Council is sponsored by the Board of Education, Montgomery County Public Schools.
ARTICLE III - Affiliations and Associations
Section 1. Affiliations - MCJC shall maintain affiliations with the Maryland Association of Student Councils; and with such organizations as may be specified in the Bylaws.
Section 2. Associations - MCJC shall maintain associations with the Montgomery County Region of the Maryland Association of Student Councils (MCR); and with such organizations as may be specified in the Bylaws. MCR shall be a constitutionally independent and separate entity to MCJC and will be represented in the Executive Board by one voting representative.
ARTICLE IV - Membership
All Montgomery County middle schools shall be eligible for membership in MCJC.
ARTICLE V - Organization
Section 1: General Assembly
Subsection a. There shall be a General Assembly consisting of the voting delegates and observers from member schools, the officers of the MCJC, and the directors/deputies of the standing committees. Advisors, who choose to attend, shall have the same rights and privileges as the observers.
Clause 1. The voting members of the General Assembly shall be the voting delegates from member schools, the directors/deputies, and the officers of MCJC. All other members of the General Assembly shall have the same privileges as the voting members save suffrage.
Clause 2. The president shall vote only at such times as his/her vote shall change the outcome.
Clause 3. Voting delegates shall be apportioned according to individual school enrollments. The number of delegates shall be determined, as specified in the bylaws, by affiliate enrollment.
Subsection b. The voting members of the General Assembly shall be the legislative body of MCJC.
Subsection c. The General Assembly shall have a minimum of 2 meetings annually. The President and/or two- thirds (2/3) of the legislative body shall have the power to call any additional necessary meetings.
Subsection d. All General Assembly meetings shall be governed by the procedural rules set forth in Robert's Rule of Order, Newly Revised.
Section 2: Executive Board
Subsection a. There shall be an Executive Board consisting of the officers of MCJC, the directors/deputies of all committees, and the president.
Subsection b. The purposes of the Executive Board shall be:
(1) To plan the General Assembly meetings
(2) To evaluate the General Assembly meetings
(3) To distribute adopted motions to appropriate committees
(4) To confirm appointments made by the President
(5) To approve information programs for the General Assembly meetings (6) To provide a forum for airing the views and concerns of member schools
Subsection c. There shall be at least one Executive Board meeting prior to each General Assembly meeting. The President shall be empowered to call any additional meetings of the Executive Board he/she deems necessary.
Subsection d. Each member of the Executive Board shall have one vote; the President shall vote at such times as his/her vote shall change the outcome of the vote.
Subsection e. All Executive Board meetings shall be governed by the procedural rules set forth in Robert's Rule of Order, Newly Revised.
Section 3: Director/Deputy
Subsection a. All standing committees shall be composed of a group of students and a director/deputy who shall be appointed by the President.
Subsection b. All members of a standing committee shall have one vote in their committee, except the director, who shall vote only at such time as his/her vote will change the outcome of the vote.
ARTICLE VI - Officers and their Duties
Section 1: The four elected officers of MCJC, elected by the General Assembly shall be; President, Vice President, Treasurer, and Secretary. The staff positions shall be appointed by the President with the advice and confirmation of the elected officers.
Section 2: The elected officers shall take office prior to the close of the last regular meeting of the General Assembly or Executive Board of the school year, and shall serve until the completion of their terms, which shall be defined as the last regular meeting of the General Assembly or Executive Board in the year of service. The June Executive Board meeting is considered the first Executive Board meeting of the new year.
Section 3: The elected officers shall have the same voting rights as MCJC member schools.
Section 4: Duties of the President shall be:
Subsection a. To preside at all meetings of the General Assembly and of the Executive Board.
Subsection b. To represent MCJC at all MASC Executive Board meetings; In case the president is absent, a representative may take his/her place at the meeting, with full voting rights.
Subsection c. To appoint the staff positions with the advice and confirmation of the elected officers.
Subsection d. To be an ex-officio member of all committees.
Subsection e. To perform all other duties and functions that shall fall upon the Office of the President.
Section 5: Duties of the Vice President shall be:
Subsection a. To serve as the Acting President in the absence of the President.
Subsection b. To attend MCR Executive Board meetings.
Subsection c. To assist the President in the execution of the duties of the office.
Subsection d. To succeed to the Presidency in the event that the office is vacated.
Subsection e. To update and maintain the MCJC website.
Section 6: Duties of the Treasurer shall be:
Subsection a. To prepare a budget for the fiscal year, which shall be established as July 1 through June 31.
Subsection b. To supervise the collection and distribution of dues. (Set a membership goal and work to have all middle school join MCJC
Subsection c. To maintain complete and accurate financial records for MCJC.
Subsection d. To work with the MASC charity coordinator in promoting the MASC state charity for the year.
Subsection e. To plan, execute, and evaluate fundraisers throughout the year.
Subsection f. To be the chair of the Treasury Council and make sure it fulfils the duties of said chair
Section 7: Duties of the Secretary shall be:
Subsection a. To maintain and publish complete and accurate records of all MCJC business. (Work closely with the MCJC advisor and Coordinator for Student Affairs so that all minutes are typed and turned in no later than one week after every meeting.)
Subsection b. To write correspondences on behalf of MCJC (thank you notes, etc.)
ARTICLE VII - Qualifications and Terms of Office
Section 1: Terms of Office. Terms of office of the elected officers shall be from the close of the last meeting of the General Assembly or Executive Board meeting of the year in which the election occurs through the close of the final meeting of the following year. The appointed staff shall assume their duties upon appointment from the President.
Section 2: Qualifications
Subsection a. All candidates, before assuming office, shall have attended two (2) General Assemblies in the current school year, or shall have the majority consent from the General Assembly. The candidate shall also have attended a minimum of two (2) Executive Board meetings.
Subsection b. All officers shall maintain a 2.0 grade point average in accordance with Board of Education eligibility policies for extracurricular activities.
Section 3: Removal from Office
Subsection a. Elected Officers: MCJC may remove officers for nonperformance of their duties as set forth in this constitution; removal from office shall require a two-thirds (2/3) vote of the entire Executive Board. The elected officers of MCJC may be removed by 2/3 of the Executive Board if all members of the Executive Board are informed of the proposed removal at least 10 school days prior to the vote; otherwise, these members may be removed by 4/5 of the total membership of the Executive Board.
Subsection b. Officers shall be removed if their grade point average is below the minimum eligibility requirement set by the Board of Education.
Subsection c. Appointed Staff Members: Procedures for the impeachment and removal of all staff members shall be the same. These members of MCJC may be removed by 2/3 vote of the Executive Board if all members of the Executive Board are informed of the proposed removal at least 10 school days prior to the vote; otherwise, these members may be removed by 2/3 of the total membership of the Executive Board.
Appointed staff members must also conform to the grade point average set forth by the Board of Education.
ARTICLE VIII - Election of Officers
Section 1: Applications Completed application forms are due to the Executive Board (c/o Student Affairs Office) by 4:00 p.m. one week prior to the election meeting of the General Assembly. If no nomination forms are received for an office by the deadline, the applications will be re-opened and an election will take place at the last general assembly of the year or the first general assembly of the following year. The regular elections meeting shall be the next to last regularly scheduled General Assembly meeting of the year.
Section 2: Election Campaign Procedures The Executive Board shall determine all campaign and election procedures two months before the election general assembly.
Section 3: Succession The Vice President shall automatically succeed the Presidency in the event the office is vacated. The treasurer shall become Acting Vice President until a special elections meeting is held and a new Vice President is elected by the legislative body. In the event that the office of Treasurer or Secretary is vacated, an acting Treasurer or Secretary shall be appointed by the President until a new Treasurer or Secretary is elected by the Executive Board. In the event that an office-elect is vacated, the candidate with the next highest votes shall assume the vacated position. If there were no other candidates, the procedures above shall be followed.
ARTICLE IX - Finances
Section 1: The fiscal year shall be established as July 1 through June 31.
Section 2: Dues shall be assessed as stated in the bylaws.
Subsection a. A member school shall relinquish its voting privilege if dues are not paid by the first regularly
scheduled General Assembly meeting of the year. Voting privilege shall be returned upon payment of dues.
ARTICLE X - Bylaws
Section 1: There shall be a set of governing rules and policies of MCJC, separate from this Constitution, to be known as the Bylaws.
Subsection a. The Bylaws shall contain:
(1) The terms and details of any affiliations or associations not provided for in the Constitution;
(2) All policies regarding annual dues;
(3) The duties and responsibilities of any staff member not provided for in the Constitution;
(4) Any further rules guiding the operation of the Executive Board and the General Assembly such as are deemed necessary.
Section 2: Annual Review Each incoming President shall review the Bylaws and submit his/her proposal to the Executive Board prior to the first meeting of the General Assembly. The bylaws shall take effect upon approval by two-thirds vote of the Executive Board and shall expire 60 days following the first day of the term of the incoming president or following the vote to approve the bylaws by 2/3 the Executive Board, if vote to approve passes.
Section 3: Amendments
Subsection a: The Bylaws may be amended by a 2/3 vote of the Executive Board.
Subsection b: The Bylaws may be amended by a majority vote of the General Assembly.
ARTICLE XI - Amendments
This constitution may be amended by two-thirds (2/3) of the legislative body.
ARTICLE XII - Ratification
Section 1: This Constitution shall be in effect when it is approved by two-thirds (2/3) vote of the legislative body.
Section 2: This constitution shall take effect as the MCJC Constitution when approved as an amendment to the standing MCJC Constitution.
Ratified: May 21, 1981
Amended: March 23, 2000, April 20, 2001, June 10, 2003, February 10, 2005, December 17, 2008, March 22, 2012, December 11, 2012, April 04, 2017
The Montgomery County Junior Council (MCJC)
Bylaws to the Constitution
ARTICLE I - Affiliations and Associations
MCJC shall be affiliated or associated with those groups as defined by the MCJC Constitution.
ARTICLE II - Dues
Section 1: Schools joining both MCJC and MASC on or before November 1st, shall receive a $5.00 discount from MCJC. One check must be written to MCJC and be dated on or before November 1st.
Section 2: All schools shall pay annual dues by the first regularly scheduled General Assembly. Failure to pay dues shall result in the loss of General Assembly voting privileges until such time as said dues are paid.
Section 3: The annual dues shall be assessed on a student enrollment basis for a school with:
ARTICLE III – Staff Members and their Duties
Section 1:Duties of the Academic Affairs Director shall be:
Subsection a. To communicate with the students and determine their academic concerns.
Subsection b. To work with the Legislative Affairs department to draft testimonies related to academic issues.
Subsection c. To develop resources for students addressing common academic issues.
Section 2: Duties of the Awards Director shall be:
Subsection a. To review the criteria for awards given by MCJC
Subsection b. To work with the Public Relations Director to publish and promote schools’ applications for awards.
Subsection c. To continually update the membership involvement award data and announce updates at Executive Board and general assembly meetings.
Subsection d. To work with the MCJC treasurer in promoting MCJC membership.
Section 3: Duties of the Chief of Staff shall be:
Subsection a. To ensure, through regular phone calls, video calls, and email messages, that all members of the Executive Board are fulfilling their duties.
Subsection b. To maintain a chart that indicates what each staff member has achieved. If staff members do not appear to be fulfilling their responsibilities, the Chief of Staff will contact the staff member and make sure that efforts are increased.
Subsection c. To serve as a general assistant to the President of MCJC.
Subsection d. If the role of parliamentarian would be vacated, the deputy Chief of Staff shall maintain the General Assembly and Executive Board legislative charts.
Section 4: Duties of the Community Partnerships Director shall be:
Subsection a. To attend when possible and assist the President in supporting representation of MCJC to various county organizations.
Subsection b. To serve as the conduit between MCJC and community groups, delivering MCJC’s standpoints and perspectives to the groups and vice versa.
Subsection c. To collaborate with the Lobbying Director on selected issues.
Section 5: Duties of the Environmental Affairs Director shall be:
Subsection a. To communicate with the students and determine their concerns related to environmental friendly solutions within their schools.
Subsection b. To work with the Legislative and Academic Affairs department to draft testimonies related to environmental issues.
Subsection c. To develop resources for students addressing possible actions to become environmentally friendly.
Subsection d. Ensure that recycling is practiced at all meetings.
Section 6: Duties of the Evaluator shall be:
Subsection a. To conduct routine evaluations of all MCJC activities, including Executive Board meetings and general assemblies and present these evaluations to the Executive Board monthly.
Subsection b. Make recommendations on improving MCJC activities.
Section 7: Duties of the Historian shall be:
Subsection a. To organize, maintain and contribute to the historical record of MCJC by keeping a pictorial record of all General Assembly, Executive Board meetings and other MCJC activities.
Subsection b. To compile a documented scrapbook of all MCJC activities for the year and submit this historic visual record at the end of the school year.
Subsection c. To organize, advertise, and facilitate a member school scrapbook contest.
Section 8: Duties of the Legislative Affairs Director shall be:
Subsection a. To monitor the development of legislation related to education and youth issues under consideration by the Board of Education, the County Council, and the Maryland General Assembly.
Subsection b. To propose positions on said issues.
Subsection c. To draft testimony on said issues for presentation in the appropriate forums.
Subsection d. To coordinate MCJC lobbying and testimony efforts.
Section 9: Duties of the Student Service Learning Director shall be:
Subsection a. To work to ensure all phases of student service-learning (SSL) are followed for MCJC activities.
Subsection b. Work with the Public Relations Department to present quality SSL activity and program ideas at MCJC meetings and/or in the MCJC newsletters.
Subsection c. To keep accurate attendance records at all MCJC events and track elected and appointed staff student service learning hours.
Section 10: Duties of the Parliamentarian shall be:
Subsection a. To advise the President on procedural rules during all General Assembly and Executive Board meetings.
Subsection b. To maintain the General Assembly and Executive Board legislative chart.
Section 11: Duties of the Public Relations shall be:
Subsection a. The Public Relations Director shall have the following duties: To promote awareness and understanding about MCJC throughout the Montgomery County middle schools and community media outlets; to prepare press releases with the Publications Director.
Subsection b. To handle all MCJC correspondence with the MCJC secretary.
Subsection c. To work with the Public Relations Deputies.
Subsection d. To organize and maintain MCJC events (apart from general assemblies).
Subsection e. To organize event that promote MCJC such as school visits.
Subsection f. Plan and facilitate student advocacy training tips or workshops at MCJC General Assemblies.
Subsection g. Media Deputy
Clause 1. Promote and advertise MCJC by making digital visuals such as Public Service Announcements (PSA) and movies to help advocate for MCJC.
Subsection h. To collaborate with the Social Director to maintain any social media that MCJC has, including Facebook, Twitter, and Instagram.
Subsection i. Website Deputy
Clause 1. Work with the Vice President to update and maintain the MCJC website.
Section 12: Duties of the Publications Director shall be:
Subsection a. To manage the production and distribution of MCJC publications.
Subsection b. To publish a MCJC newsletter at minimum, twice a semester.
Subsection c. To maintain records of all MCJC publications and charts.
Subsection d. To prepare press releases with the Public Relations Director.
Subsection e. To revise the publications on the MCJC website and update them periodically.
Section 13: Duties of the Social Director shall be:
Subsection a. To work with the Executive Board in planning food, snacks, and facilities for MCJC Executive Board.
Subsection b. To collaborate with the Public Relations Director to maintain any social media that MCJC has, including Facebook, Twitter, and Instagram.
Subsection c. To plan bonding events and events outside of meetings for the MCJC Executive Board
Subsection d. To organize and maintain MCJC events (apart from general assemblies).
Section 14: Duties of the Special Elections Director shall be:
Subsection a. To represent MCJC at all MCR Special Elections Committee (SEC) meetings and events (the MCR SEC conducts the election of the Student Member of the Board of Education).
Subsection b. To recruit middle school students to serve on the MCR Special Elections Committee.
Subsection c. To report to MCJC the activities of the MCR SEC.
Section 15: Duties of the Finance Department shall be:
Subsection a. To assist the treasurer in making financial decisions as well as planning fundraisers.
Section 16:Duties of the Special Affairs Director shall be:
Subsection a. Communicate with schools and making sure that MCJC is diverse by race, gender, demographics, etc.
Subsection b. Help raise awareness about bullying, help minimize bullying, and execute plans.
Subsection c. Make sure that schools are safe, help keep safety in schools up to date
Subsection d. Advocate in front of the B.O.E about demographics, school safety, mental health and bullying, implement mental health programs, be receptive to feedback from middle schools.
Section 17:Duties of the Special Affairs Demographics And Minority Representation Deputy shall be:
Subsection a: communicate with schools to notify them about MCJC
Subsection b: make sure that the student body of MCJC is diverse
Section 18:Duties of the Special Affairs Bullying Deputy shall be:
Subsection a: help raise awareness of the issue
Subsection b: brainstorm ways to help minimize bullying within Montgomery County
Subsection c: put plans and ideas into action by advocating to the B.O.E
Section 19:Duties of the Special Affairs Mental Health Deputy shall be:
Subsection a: make sure that students with a mental health illness have resources to turn to
Subsection b: advocate in front of the Board of Education for certain mental health issues that affects middle schoolers
Section 20:Duties of the Special Affairs School Safety Deputy shall be:
Subsection a: make sure that schools are safe and that technology in schools used to keep them safe are up to date
Subsection b: make sure that schools are ready in the case of an emergency
Subsection c: advocate to the B.O.E about school safety
Section 21: All MCJC staff members shall:
Subsection a. Fulfill and complete their tasks and duties to the best of their abilities.
Subsection b. Comply with MCPS Policies and Regulations, attend all Executive Board and General Assembly meetings.
Subsection c. Actively participate in MCJC activities.
Subsection d. Maintain regular communication with the Chief of Staff, officers, other staff members, the advisor of MCJC, and the Student Affairs Coordinator.
Subsection e. Submit to the Chief of Staff monthly progress reports on activities and tasks and submit a year- end report relating to their actions during that year.
Subsection f. Serve as liaisons to their middle schools, ensuring full participation and consistent communication.
Dereliction of a duty mentioned above shall be considered a breach of contract and a violation of the responsibilities of a staff member, potentially leading to impeachment as specified in MCJC Constitution, Article VII, Section 3.
Section 22: Deputies to each of the aforementioned staff members will be appointed accordingly and will serve as staff members under the direct supervision of their director.
Subsection a. The MCJC Staff Deputies shall:
Clause 1. Assist in completing the tasks/responsibilities of their respective supervising directors; act as the standing director should the director be absent in any event such as a General Assembly, Executive Board, or any other event.
Clause 2. Provide active input and communicate effectively with their corresponding director; serve as an active member of the MCJC Executive Board.
Section 23: The President shall have the authority to appoint eligible people to fill vacant positions such as are specified in the Bylaws, should vacancies arise.
ARTICLE IV – Amendments
These bylaws may be amended by the majority vote of the Executive Board.
ARTICLE V- Jurisdiction
Section 1: This document shall be appended to the Constitution, but shall be superseded by the Constitution in any conflicts.
ARTICLE VI - Adoption
Section 1: This document shall take effect upon approval by two-thirds (2/3) majority vote of the Executive
ARTICLE VII - Programs
Section 1: Management
subsection a: Chief of Staff is in charge of all programs
Section 2: Tutoring Programs
subsection b: Refer to Tutoring Program Guidelines
Section 3: New Programs
subsection a: If a new program is proposed it must be approved by a ⅔ vote through the executive board.
subsection b: Program Board - Department who proposed it as well as other MCJC members
subsection c: Programs would be put in effect by a date decided on by the board.
subsection d: Budgets will be decided on by the program board and the officers.
subsection e: It is required that all programs have guidelines, that must be approved by a ⅔ vote through the executive board, detailing how the program will be run.
Clause 1. Amendments to said guidelines will be approved by a vote within the program’s board
Board and shall expire 120 days following the first day of the term of the incoming president or following the vote to approve the bylaws by 2/3 the Executive Board, if vote to approve passes.
Adopted: September 2, 2004
Amended January 6, 2005, June 6, 2008, June 2, 2009, September 17, 2011, February 27, 2013, September 20, 2013, June 5, 2014, October 10, 2018
Amendments to bylaws: Passed April 4, 2017